Posts by Scott

Business English for appointments

September 9th, 2018 Posted by Business Englisch 0 thoughts on “Business English for appointments”


Is your Business life an endless series of appointments and meetings?

Do you need to make appointments with colleagues, customers or Business partners in English?

If the answer is yes to these questions, these Business English tips for making appointments will help you manage your time better.

Plus, do not forget, using polite, positive and professional language when making that all important appointment can really set the tone for the meeting itself.

Here are some handy grammatical tips to get you started, plus a few useful phrases to add to your business English database.


Would, Could and Should

Firstly, I will give you some tips on important grammar aspects you need to consider when making appointments. They will ensure that you speak politely, formally and avoid common errors and misunderstandings that many English learners face.

It is always best to use Would, Could and Should for Polite Speech these are words that are crucial for setting the right tone, especially when you’re asking for favours and offering suggestions.

Compare these two sentences:

Can we meet at 10 o’clock tomorrow?

Could we meet at 10 o’clock tomorrow?

Can sounds more direct. It’s great for people you know quite well or have had previous communications with. But when you are not sure which is appropriate, it is always better to stay on the side of formality and use could.

Here’s another example:

I want to arrange a meeting with you to discuss…

I would like to arrange a meeting with you to discuss…

As in many languages, instead of using want, use ‘would like to’ to make your request. Want is very direct and can sound a little demanding.

Should is used to denote a sense of obligation (e.g. You should finish that report by Friday.) but it can also be used to give yourself some flexibility when accepting appointments.

Let’s look at these two sentences.

10 a.m. on Monday is fine.

10 a.m. on Monday should be fine.

Using should in this context gives you an option of being slightly off the mark, because as we all know, anything can happen! So, saying “Tomorrow at 10 should be fine” means, if nothing out of the ordinary happens, I’ll see you on Tomorrow at 10.

A common phrase you might hear is should work, as in, tomorrow at 10 a.m. should work for me.


IN, ON, or AT?

Prepositions of Time and Place These tiny little very often confuse my clients. Using the correct English prepositions, when making appointments, can be essential to avoid miscommunications.


In is used to talk about broader periods of time, such as in the morning, in June or in 2019.

One exception to this rule is at night.

At is used for more specific times, such as at 4 o’clock or at midday.

On is used with specific dates and days, such as on Thursday or on September the 10th.

Here is an Example using all of these prepositions together: Hello Scott, would you be available to meet on Friday? If so, I would suggest that we meet at 10:00 in the morning.


Prepositions of place can be a touch confusing for English learners, so here are some general rules to follow when stating a location for your appointment.

At is used for specific point of place, e.g. at the office, at the train station, at the airport.

In is for a more general area or space, such as in the city, in Leipzig, in the hotel lobby.

On is used for streets as well as spaces within buildings. For example, on Oxford street, on Baker Street, or on the 11th Floor. It is also used when we are talking about public transport such as on the tram, on the plane or on the bus, but not the taxi as this is classed as private and not public so in this case in is used e.g. I’ll be there in 5 minutes, I am in the taxi.



Here are some useful phrases to help you when making appointments in Business English

When would be a good time for you?

Will you be free…?

What is your availability on [date]…?

Would you be available on [date] at [time]?

Could we meet…?



Would this/next Friday work for you? In English, when we say, “next Friday” we mean the Friday after the coming one. This Friday is when we are talking about the Friday of the same week.

Therefore, if it’s Tuesday and you want to arrange an appointment 2 days later days later, we say “this Thursday would be great.” However, if you would like to meet on the Thursday in the following week, say next Friday.

Last obviously refers to days in the past. If it’s Tuesday and you are talking about a meeting that you had the previous Friday, you would say “the meeting happened last Thursday”.

If you are ever unsure, play it safe and use the date of the appointment.



State the purpose of the appointment using concise and professional English. We use the preposition ‘to’ followed by the infinitive or base form of the verb (e.g. to discuss, to clarify, to explain, to plan) to indicate the reason for asking for an appointment.

I’d like to arrange an appointment with you to discuss……..

The purpose of the meeting is to clarify…….

We should get together to plan……..

Sometimes we have other appointments and so we need to Offer alternatives. When someone else makes a suggestion for an appointment, it might not always be suitable for you. Here’s how to offer other alternatives.

How about…?/What about…?

I would prefer…?

[date/time] would suit me better?

Could we meet at/on…… instead?

To agree to or confirm an appointment that is good and fits perfectly into your schedule! This is how you would respond?

That works for me.

That sounds good/great.

Yes, that suits me fine.

I’d like to confirm the appointment.

You can also add a friendly and polite phrase such as “I’m Looking forward to seeing you then!”

What happens when something unexpected or out of the ordinary comes up and you have no choice but to cancel an appointment? Here are some useful expressions which you can use to cancel an appointment politely.

I’m afraid I won’t be able to make it.

Unfortunately, something has come up and I won’t be able to…

Would it be possible to reschedule/move our appointment to a different time?

I’m very sorry, but…

I apologize for the inconvenience, but…

Business Englisch für die Messen Leipzig


June 1st, 2018 Posted by Business Englisch, Englisch lernen, Tips 0 thoughts on “AT THE TRADE FAIR”

Starting this month, I am publishing posts on my blog to help learners of English improve their English for specific situations with my free online short courses.

The idea is to run with a monthly topic which will provide our visitors with important vocabulary, phrases and even tips on cultural aspects. It is completely free but all we ask is that if you like it and find it useful, please share it so that others can benefit.

This month I am going to start with ‘Trade Fairs and exhibitions‘ with a series called ‘Auf Der Messe‘.

Trade fairs and business events can be defined as platforms for conducting and discussing bussinesses on a national and an international scale, they are marketing tools that will fulfill your needs.

These exhibitions work as networking platforms that assist with the publicity, promotion and marketing of companies.

Trade fairs allow you to assess opinions from clients and determine the market potential, as well as  conduct research, evaluate competition, and develop commercial structures by identifying new agents and distributors, and initiating or creating  joint ventures and project partnerships.

These platforms are being globally recognised as a medium for making business, they are usually filled with potential buyers and investors, they are meeing points for individuals to discuss businesses face to face, which greatly improves the trust within the industry.


Trade fairs          treɪd fɛrz – die Messen

platforms           ˈplætˌfɔrmz – die Plattformen

conducting         kənˈdʌktɪŋ – etw. durchführen

marketing tools ˈmɑrkətɪŋ tulz – die Marketinginstrumente

exhibitions         ˌɛksəˈbɪʃənz   – die Messen

publicity              pəˈblɪsəti – die Werbung

promotion          prəˈmoʊʃən – die Werbeaktion

marketing           ˈmɑrkətɪŋ – die Vermarktung

clients   ˈklaɪənts  – die Kunden

competition       ˌkɑmpəˈtɪʃən  – der Wettbewerb

commercial        kəˈmɜrʃəl – wirtschaftlich

agents  ˈeɪʤənts – der Vertreter

distributors        dɪˈstrɪbjətərz – die Händler

joint ventures   ʤɔɪnt ˈvɛnʧərz – die  Gemeinschaftsunternehmen

medium              ˈmidiəm – das  Medium

buyers ˈbaɪərz – die Käufer

investors             ɪnˈvɛstərz – die Investoren

industry               ˈɪndəstri – die Industrie

monkeys and emissions


February 5th, 2018 Posted by Business Englisch, Business News, Englisch kostelos lernen, Englisch lernen 0 thoughts on “EMISSIONS AND MONKEYS”

Car Exhaust Test in Germany

Apparently German carmakers have been involved in the latest scandal to hit the automotive industry in which car emissions tests were carried out on monkeys and humans by letting them inhale diesel fumes. The tests were made by a body, the European Research Group on Environment and Health in the Transport Sector (EUGT), funded by Volkswagen, Daimler and BMW. The German government has denounced those experiments and called them abominable.

The EUGT was designed to counter a 2012 decision by the World Health Organisation to classify diesel exhaust as a carcinogen. The body was dissolved by carmakers last year. Daimler condemned the experiments and Volkswagen is still embroiled in a scandal about them giving false diesel emission data. BMW as well has distanced itself from the experiments.

In the experiment monkeys were exposed to fumes in an air-tight chamber in Albuquerque, New Mexico. Later the media reported that humans had been tested the same way. Carmakers connected to the study have fired those in charge or at least relieved them from some of their duties. The level of pollution is still too high in 10 German cities therefore the vehicles are likely to be banned from the pollution hotspots.


carmaker (kɑ:ʳ,ˈmeɪkəʳ) – der Autohersteller

diesel fume (fju:m) – die Dieselabgase

body (ˈbɒdi) – hier: das Gremium, das Organ, die Einrichtung

to denounce (dɪˈnaʊn(t)s) – etw anprangern

abominable (əˈbɒmɪnəbl̩) – furchtbar, schrecklich, widerwärtig

to counter (ˈkaʊntəʳ) – etw/jdm widersprechen, kontern

to classify (ˈklæsɪfaɪ) – etw klassifizieren, einordnen

exhaust (ɪgˈzɔ:st) – die Abgase, der Auspuff

carcinogen (kɑ:ˈsɪnəʤən) – der Krebserreger

to dissolve (dɪˈzɒlv) – sich auflösen

to condemn (kənˈdem) – etw verurteilen

to embroil (ɪmˈbrɔɪl) – jdn hineinziehen, verwickeln

to expose (ɪkˈspəʊz) – jdn etw aussetzen, preisgeben

air-tight (eəʳ-taɪt) – luftdicht

in charge (tʃɑ:ʤ) – verantwortlich, federführend

to relieve (rɪˈli:v) – hier: jdn entheben, befreien von

duty (ˈdju:ti) – die Pflicht

pollution (pəˈlu:ʃən) – die Verschmutzung

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